Posts Tagged ‘Printers’

Inkjet Versus Laser Printers – Rentals Can Help You Choose

Wednesday, April 4th, 2012

If you are looking to buy a printer you may be wondering whether to go for an inkjet printer or a laser model. Each type has its inherent pros and cons, and your ultimate choice will based on the kind of printing jobs you will need it for. After assessing your requirements if you want to try out different printers to make a more informed decision, you can rent the printers you have shortlisted from a printer rental company. Here is a look at the features of both types of printers.

Laser printers – The benefits

Laser printers utilize a xerographic sequence that bonds a toner, which is an ultrafine powder, to paper. The toner comes packed in cartridges. The advantages of this type of printer are:

- Detail – Laser printers do a much better job with fine detail, such as tiny fonts. A few high-end inkjets can approximate laser-quality print output, but not only do they take much time and ink to produce these, they cost more to do so.

- Speed – Laser printers are very fast once they get going and there is no waiting while the ink dries as in the case of inkjets.

- Costs – Laser toner cartridges give you more value for money than inkjet cartridges. They are less wasteful – inkjet cartridges need to be cleaned if not used regularly and this process also uses up extra ink.

Inkjet printers – The benefits

Inkjets, as the term implies, print using liquid inks sprayed out through tiny nozzles from the cartridge. The advantages of inkjets include:

- Space – Inkjet printers are typically much lighter and smaller than lasers. Some dedicated inkjet photo printers that make 6 inch by 4 inch prints are even smaller.

- Printing photographs – Inkjet printers excel at producing photographs that are lab-quality. Some inkjet printer cartridges are even manufactured specifically for printing photographs.

- Initial costs – Inkjet printers are less expensive than laser printers.

Inkjet versus laser printers – Which is better?

- In the final analysis for the printers, your decision will rest on what you want to use the printer for.

- Lasers turn out to be more economical for high-volume output of text, while inkjets are great for home printing of photographs.

- If you mostly plan to print text in an office setting, where speed and costs count, a laser printer will be the ideal choice. If you are not in a position to purchase a printer for whatever reason consider a short-term printer rental.

- On the other hand, if you plan to rent or buy a printer for occasional printing of documents and photographs, an inkjet is a good choice.

- The exceptions are professional photographers who require inkjets, and home users interested in occasional document printing who will fare better with lasers in the long term.

Until new technology manages to blend the advantages of the laser and inkjet printers, customers will have to choose between the two. Meanwhile a printer rental can help you narrow your search for a suitable model.

Author Bio: For more information on a printer rental or to rent a laptop, contact an IT professional at Vernon Computer Source.

 

How to Avoid Embarrassment When Working With Canon Printers

Friday, March 9th, 2012

There are certain things that people just don’t want to have to experience. Having an embarrassing moment with your Canon printer is one of them. There are many people who will want to know how they can avoid embarrassment when working with Canon printers.

Canon printers

Knowing a little about the Canon printers you are dealing with should be your first step. There are many different types of Canon printers on the market. There are a few things you will have to be aware of when using a certain printer. Some of the printers are straight forward in the way that they operate but there are some that do other things.

Making sure you have the correct paper is one of the easiest ways to avoid embarrassment. As there are printers that work with photo paper you need to make sure that this is what you have and not regular paper. Some printers have certain settings that are default and you will have to know about them. If you print on a setting that is not the one that you want then you may find yourself a bit embarrassed.

Printers

With the amount of printers on the market knowing how to work all of them may be a bit hard. Of course there are some ways that you can make sure to avoid embarrassment. One thing is to always make sure that the printer is set to print how you want. This means that you have to check the settings to see if it is on landscape or not. You will also need to check that it is not going to print A5 when you want A4.

Office printers

Canon has a large range of office printers that people can get. Of course office printers are usually more complicated to use than a private printer. The reason for this is that business people are more likely to have to print complex things. To avoid any embarrassment when at the office you should first check all the settings of the printer. Make sure that there is paper in the machine and that there is enough toner as well. If you are going to be printing in color then you should also check that the printer is not set to black and white. If this is the case then you may be embarrassed by having to reprint the document.

Multifunction printers

More and more people are looking at getting multifunction printers. There are many reasons for why this is being done. One of the reasons is that this type of printer eliminates the need for any other machine like a scanner and fax machine. Of course the different functions will also bring a host of other embarrassing problems. The most common problem that people find is that they use the wrong function when trying to print. This can often be embarrassing when you are trying to print but the machine does something else instead.

There are many things you can do to avoid being embarrassed when using your Canon printer. The different functions that these printers have can cause some embarrassing moments. Of course there are certain things that you can do to avoid these moments like checking all the functions before you use the machine.

Author Bio: This article was submitted by Simona Rusnakova, SEO Marketing consultant of 3r.ie, on behalf of Office Technology who sell photocopiers, office printers, document management software, it support and office furniture in Dublin, Ireland.

 

How Does a Networked Printer Work?

Wednesday, February 29th, 2012

Modern printers have only changed slightly in terms of connectivity options. Even now, they use the same USB standard since average users only send small amounts of data to the printer for printing resulting to near instant completion of your jobs. Another feature shared amongst all modern printers is the ability to share the device with other computers on the network. The operating system makes this possible through a network system and therefore requires a little bit of configuration including the required software and cabling. Once the network is finally set up, it can process print jobs as long as the computer it is connected to stays on.

Networked printers came into the market primarily for businesses that do not want that requirement of a computer needing to be on whenever the printer is needed. Modern computers offer great speed as a general rule of thumb, but the best convenience for most business is the fact that all networked devices can print using a single device.

Networked printers work a bit differently because they are treated as individual nodes. They connect directly to a hub or router so computers can access the printer the same way they access other computers. The cheapest networked printers are the ones powered by Ethernet technology, where you can find an Ethernet jack on the back and you can connect a standard network cable to the router so other computers connected to the router have access. Just because a networked printer depends on a wired connection does not mean that all other computers need to be wired as well.

If the router happens to be a wireless one, the network printer only needs to connect the cable to any of the available jacks while other devices only need to connect to the router wirelessly. As long as you plan on placing the router right next to the printer so there are no range limitations, you can save some money getting a networked model that depends on a wire, but has wireless potential.

For more wireless freedom, the other option is to get a networked device that has Wi-Fi. The Wi-Fi range can be vast depending on the model and how open the space is. The router and printer can be placed further apart while all other computers can still connect to it just fine. Some models may not even need a router as long as other computers are equipped with Wi-Fi cards or dongles. These computers can be connected to the printer directly to remotely initiate tasks.

Since networked printers are directly connected to a router, the router assigns the printer its own IP address so they become a part of the network. Anyone that has basic networking knowledge in their favourite operating system should have no problems in printing their first test page and proceeding to do other tasks. Most printers that have network capabilities are often multifunction devices as most businesses depend on them. However, home networks are becoming more popular as well since netbooks are on the rise so there are some entry-level models that can connect wired or wirelessly too.

Author Bio: Vincent Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of the Brother HL 4050.

 

How to Choose the Right Colour Printer For Your Business?

Wednesday, February 29th, 2012

Many modern printers, whether they use liquid ink or depend on a laser with a powdered toner cartridge, are capable of printing exceptional coloured documents. However, the cheaper coloured printers are more likely to serve home computer users that have basic needs and may print some coloured documents and images occasionally. Other more expensive models are made for business environments, such as graphics design studios and photography publishers.

Whatever business you’re in, if you’re considering investing in a colour printer, be sure to investigate the following first.

Focus on the Usability First

In large companies it is likely that multiple people in the business will likely use the colour printer to print what they need. If the printer is easy to use, you probably won’t need to tell them how it works to get a basic printing task done. Printers with good usability do not suffer from inconveniences like paper jams and other associated issues; so do some research regarding how efficient these printers are.

You can also judge their usability on what printing software the colour printer comes with. Finally, if you want all computers in the network to use the printer without depending on a single computer, get a device that has an Ethernet jack so you can connect it to the router or get a Wi-Fi printer for wireless access.

Know Information about the Ink and Toner

Coloured ink or toner cartridges are more expensive than their black counterparts. Their price differences can vary depending on the brand and type of printer. For instance, photo printers have more expensive consumables, but can print out better quality images. Also, survey your local area and see if you can get recycled ink or toner cartridges that are compatible with that particular model. If not, the Internet is often a good place for further investigation.

Compare Speed with Quality

Depending on the business, many coloured documents may need to be printed each day while others require higher quality output. Look for the specification that describes how many coloured pages can be printed per minute and ask for samples of the print quality if you are shopping in a local computer store. Some business colour printers print with reasonable speeds while yielding high-quality outputs. Some models may even feature duplex-printing to save you some time since you no longer need to flip the paper.

See the Unique Features of Similarly Priced Printers

You may run into several printers coming from different brands that have the same price tag and display an attractive set of features that your business can take advantage of. Compare these features getting both the advantages and disadvantages of each. Take a good look at the technologies being offered and other special features.

If your business cannot accept anything short of professional results, you should choose your colour printer carefully and do some online research on potential models. Reading reviews of these models may either convince you to finally get the printer or look around for something similarly priced. Printers can last several years so it is good to get something that your business can use whenever needed.

Author Bio: Vincent Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of Colour Laser Multifunction Printers.

 

The Benefits of a WiFi Printer

Wednesday, February 29th, 2012

Well-known printer manufacturers like Canon, HP, and Epson are still competing in coming up with market-leading printers. They often try to impress their customers either by offering fast printing capabilities or better print quality. In addition to these basic features, there are businesses that could rely on more feature-rich printers that offer additional connectivity options like Wi-Fi. Printers with wireless Internet functionality can obviously connect to computers that have Wi-Fi connections allowing wireless printing. However, there are a few other benefits that may make Wi-Fi printers worth the investment.

Wireless Freedom

Wi-Fi is known for their good range and for printers, the range is far greater than standard USB connections allowing the printer to be placed in the centre of the room so all other computers and laptops can access the device. Depending on the size of the room, it may even be possible for units in other rooms to be able to access it too.

The Wi-Fi printer does not always need to be positioned in a certain spot to get the best coverage if a wireless router is being used too. Adding a wireless router to the setup allows the printer to be positioned anywhere as long as the router is in range. Then any other computers connected to the router, whether it is via Wi-Fi or Ethernet connection can access it wirelessly.

Easy Setup Process

Setting up an ordinary printer can take some time especially if there is no network functionality. You need to plug it into a computer and then configure the computer to share the computer with other computers in the network. The good news is that once the setup is completed, no additional configuration is necessary, but the computer must still be on for other computers to access it. An Ethernet connection solves this problem when connected to a wireless router, but still requires a hook-up step. A Wi-Fi printer only needs to connect and authenticate to the router and the printer is all set as long as the computers have the required drivers.

Wired Option Still Included

Those that are planning to place the router right next to the printer may not need the wireless functionality since a short Ethernet cable can be used instead. Most wireless printers have an Ethernet jack so people have a choice to plug it in if it will remain stationary. Since the Wi-Fi features can be activated at any time, unplugging the Ethernet connection to move it to another place should not be a huge setback. It is always good to offer different connectivity option and the wireless Internet feature should get the job done.

Wi-Fi features are rarely seen in entry-level printers so if you see one featuring this technology, you are likely looking at a model that does exceptionally well in other tasks. You will need to take a closer look at the wireless printer if you see other wireless features offering different benefits. If you do not want concerns on where you can place it within your home or workplace, Wi-Fi is most likely the best option.

Author Bio: Vincent Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of the HP OfficeJet 4500.

 

What is the Definition of a Duplex Printer?

Wednesday, February 29th, 2012

All print operations take up both ink or toner powder and paper. Most modern printers do not need to worry about that because these printers can print several hundreds of pages before an ink cartridge needs to be replaced. People that have printers at home or within their office don’t need to worry as well since paper is very affordable and easy to come by.

Modern devices are also highly known for their fast printing speeds especially if printed documents only use the black hint. However, the speed times can improve and more paper can be saved if you choose to use a duplex device. Knowing the definition of a printer can help you understand why they are useful.

A duplex printer is designed to save some paper by printing on the back side of a piece of paper after printing a front side. This can be done by using any printer, but you must manually flip the paper and reinsert the paper into the feeder. It takes some time to do that and you can make a mistake on how the exact position it is inserted.

A duplex printer simply prints the other side of the paper simultaneously. This may seem like a small automation perk, but it can save lots of precious minutes if dozens of pages need to be printed on both sides. In fact, since these devices do the printing simultaneously, duplex printers are literally twice as fast as traditional or simplex models.

One possible workaround is to configure the program to only print the odd numbered pages on one side and then print all even numbered pages after flipping all the pages over. The process is a bit smoother, but that is only providing that no paper jams or ink shortages occur. Once a paper jam occurs, not only is the paper wasted, but a new copy must be printed on both sides once again. Getting the best copy the first time is less of a hassle and possible with duplex printers.

Dedicated printers that have duplex functionality are usually easily identifiable by using the term within the label next to the model name. Multifunction devices may or may not have it so you should take a good look at the summary of features to see if it supports this form of dual-sided printing. If you are looking for this kind of printer in a manufacturer’s site or site that sells printers, see if there is a filter so you can get a list of all the devices that allow this simultaneous form of printing.

Keep in mind that any printer with duplex printing capabilities are more expensive than simplex models because of the way it is constructed and how the technologies behind this kind of printing are designed as well as other features. For businesses, duplex printers are worth the extra expense since they save both time and money when several print outs need to be made on a daily basis. All duplex printers are simplex as well if the back side is not needed.

Author Bio: Vincent Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of the Epson AcuLaser M2000.

 

How to Choose Among the Best Colour Printers

Monday, February 27th, 2012

The rapid development of technology has been able to provide the necessary infrastructure for various organizational activities and is responsible for the augmentation of their functionality in every sphere. The technological revolution which has taken over the entire process has altered a number of processes and their method of performance. Paper has been utilized in the accomplishment of the necessary official work for innumerable years though it has proceeded from written documents to typewritten and now to the printed format.

Printers as an indispensable part of the official establishment

The need for printers is based on the requirement for regular paper work which is the basis of the business related transactions. Everything from daily accounts to final year-end reports are used and distributed through printed documents. This pivotal role of printers in the running of the establishment makes it a necessary requisite. They are capable of multi dimensional use and the development of technology has enabled the device to accomplish many tasks at once.

Deciding on the best office printers which are suited for the establishment
The best office printers are those which are capable of allowing flexible use for a variety of purposes. It is necessary that you purchase those office printers which are reliable and capable of dealing with the ordinary work load of the office easily. A smaller capacity machine will prove inadequate and expensive when a large amount of printing is required. The features of the office printers also tend to be extremely variable and include differential printing modes and some possess the ability of wireless printing.

Safekeeping the investment made in colour printers

All forms of office machines are essentially investments which are made and unless they are profitable, it is best to avoid them. Colour printers are as essential need since the requirement for printing coloured graphics and presentations is very common. These machines are needed not just for a singular graphical document, but for every business presentation and analysis based reports which need to be produced regularly. You will need to take special care in discerning the actual needs of the office and its daily working. The purchase of colour printers should be affected only when a clearly demarcated list of requirements and finances are available. The informed decision will ensure that the investment is safe and viable for meeting all the present and future needs of your establishment.

Making the final choice among color printers

The actual number of models and designs which are available in color printers are immense and confusing. You will need to take some time out and look at all the individual models and their specific features which are offered. While certain color printers might be slightly expensive, they might contain additional features which you might find useful. It is always necessary to go over all the models in the pre-decided price range and then shortlist them. From these short listed models, you can then proceed to make the final decision on which is most suitable in terms of finances and organizational needs.

A good printer is capable of bringing in efficiency and effectiveness into the system and promotes better organizational working.

Author Bio: This article was submitted by Simona Rusnakova, SEO consultant of 3r.ie, on behalf of Office Technology who sell photocopiers, office printers, document management software, it support and office furniture in Dublin, Ireland.

 

Top Ten Tips For Buying a Printer

Saturday, February 25th, 2012

When it comes to buying a printer, you could well find yourself surprised by the amount of choice you have. Printer technology has come a long way since the old dot matrix models (even though these are still around); allowing for faster print times, great colour reproduction, networking and multifunctional elements.

So to sort your laser from your inkjet and your duplex from your Wi-Fi, here are my top 10 tips on buying a printer:

1. Determine a Budget…and Stick to it!

Printers come in all shapes and sizes. They have a dazzling array of features, making them better suited for some environments than others. With all of this technology available, understandably the prices can differ. So before you get started on your hunt for the perfect printer, you need to have a budget set. This will ensure you don’t end up spending more on functions you don’t really need.

2. Determine the Main Purpose of Your Printer

If you are looking to do bulk prints regularly and don’t want to have excessive expense or hang around too long, then a laser printer or gel sprint (from Ricoh) would be your best bet. For smaller, infrequent printing jobs with no time parameters, go for an inkjet. If you want to integrate copier and scanning functionality, go for a multifunction model.

Maybe you will be just printing out high quality images or photographs. In this instance, only a good quality photographic printer will do.

3. How Many Users Will Need the Printer?

If you have a busy office and need a printer to service dozens of work stations, you will need to get a printer that has network capabilities. If the hardwire option of networking doesn’t appeal to you, perhaps you should consider a Wi-Fi printer. These wireless models use internet connectivity to send jobs from a number of different devices.

If it is for a single computer, whether at home or an office, you won’t need to worry about spending extra on network options.

4. Consider Future Requirements

It’s all well and good getting a printer that is perfect for your requirements here and now, but what happens a few months down the line when this changes? For example, you might find that you buy a mono printer to save a little money then, weeks later, you find that you need a regular batch of colour prints – suddenly you have to outsource or upgrade.

Printers only have a certain lifetime, but you need to make sure that you are able to get the very most out of it during that period. So allowing for future growth is not always a bad strategy.

5. Which Features Are Essential?

There are some features on a printer that we would all like, although the thought of paying additional cash for the privilege sews a few seeds of doubt. So it is important that you determine what is absolutely necessary for your home or business printing needs.

If you are likely to do a lot of major projects where double sided printing will be a major benefit, then you will need a printer with a duplex printing option. Perhaps your printing output is usually around 300 pages a day, in this instance you will want a printer that has a tray that is big enough to handle these demands without continuously having to replace the paper.

6. Research Models that Match Your Criteria

Don’t just go with the first printer that you find. Having determined how much you are looking to spend and what you need, it is important to find a few different alternatives to choose from. Weigh up the pros and cons of each, do a little research online and decide which one will work best for you.

7. Choose Your Brand

Not necessarily the most important, but you have to find a brand that is established and has a reputation for developing models of a certain standard. It’s all well and good saving some money by going with another brand, but if their consumables are exorbitant or customer services aren’t up to scratch, you could find yourself with all kinds of long-term headaches.

8. Find a Reputable Reseller

Whether shopping on the high street or online, you need to buy from a business that enjoys a reputation for providing great products and after care services. It might be slightly more cost-effective to go elsewhere, but if you don’t get a warranty or can’t deal with anybody if anything goes wrong, you could be on a hiding to nothing.

Look for reviews and talk with other people who have bought products from them in the past; this should give you a clear indication if it is worth going elsewhere or not.

9. Consider Long-Term Expenditure

Pennies saved today might cost you pounds tomorrow. Consumables vary in price and quality across the full range of printers that are available. So don’t just research how much it costs, or who makes it, ensure you know what toner/ink it uses and how much maintenance could end up costing you. Small differences in price can really add up over time, especially if you are printing in bulk.

10. Check the Small Print

Particularly if you are buying online, you need to know what guarantees the seller offers and what method of delivery they utilise. You need to be sure that you will be receiving exactly what you thought you would be getting, not a printer that is full of costly extras or something that is out of stock for weeks.

Author Bio: Derek Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of Brother Printers.

 

The Functions of a WiFi Printer

Friday, February 17th, 2012

Wireless technology has quickly become an everyday part of modern business. The Internet has been at the forefront of this development, with networking available between numerous devices from just one hub. One such device to take advantage of this wireless freedom is the printer.

Wireless printers are much the same as their more regular cabled counterparts, although with one obvious exception. As the technology is still in its infancy, it does cost a little more than a conventional equivalent. Whilst the difference might only be fractional, this does mean that it is largely only adopted in laser and multifunction printers.

This probably doesn’t come as much surprise, particularly as inkjet printers tend to be more compact and cost less. In fact, they are more of a desktop printer for those looking to do shorter print runs. Anyway, laser printers and multifunction laser printers are the larger, high capacity devices you tend to find in offices of all size. They use a powdered ink, which is transferred quickly to the page after the image is magnetically plotted. It sounds complicated, but is a far speedier process than using liquid inks – like those found in inkjets.

The wireless functionality works in much the same way as a standard Internet modem router. It transmits a signal between the device (in this case the printer) and the sender (a computer or laptop) via a hub. So rather than connecting to the network through a conventional network cable, this is done with WiFi.

Of course the difference in performance is negligible. The task is the same, it’s just a slightly different way of transmitting the data. The one major advantage though is that you don’t have to have dozens of cables trailing across the office, connecting each individual terminal to the printer or network hub. Plus, if you are already working with WiFi Internet throughout your building, then this will slip in seamlessly and negate the need for any cabling.

A wireless laser printer, as previously alluded to, works in exactly the same way as the fully wired equivalent. More advanced models will include better features. This might include larger paper trays, duplex printing option (where the paper is printed on both sides) as well as improved printing speed, image quality and cost effectiveness. These printers rely on a powdered ink which is contained within a large toner cartridge – very different to the smaller ink cartridges for inkjets.

When it comes to a wireless multifunction laser printer, the options are far more diverse. Firstly, they all include additional features. These usually include a fax, copier and scanner functionality. Whilst even basic models tend to be of a reasonable specification, the more advanced you get, the better quality you can expect.

The scanner plays an integral part in the effectiveness and standard of copier prints and of course the scanned images themselves. Larger multifunction printers tend to resemble more traditional copiers, mostly due to the larger frame and the added paper capacity within. As a result of the various levels and standards of multifunction printers, the costs can be equally varied. You can spend as little as £100 and as much as £1,000 to get the perfect WiFi multifunction printer for your needs.

So to briefly surmise what you can expect to from a WiFi printer, they can:

-Complete printing jobs wirelessly.

-Connect with your wider network.

-Multifunction devices can also be entirely controlled remotely.

Basically they do everything that you would expect from a fully wired model, just without the hassle of having to run wires right throughout the building. Whilst they may not be in all offices just yet, the popularity of the WiFi technology and the need to remove the excess clutter that clogs up many modern offices could well see a much improved take up rate in future months and years.

Wireless technology is developing all the time, as are printers. So to take advantage of both, you need to consider a WiFi printer.

Author Bio: Derek Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of the Brother HL 4070.

 

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Monday, April 5th, 2010

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